Skip to main content

Cloud Rental Manager

Menu

A Smarter Way to Run Modern Community Associations

Manage communication, finances, maintenance, and governance effortlessly all from one free, intuitive system designed for community associations.
SIGN UP FREE
Schedule a Demo

Free to Use

Use Cloud Rental Manager free, without locked features or heavy monthly software fees.

Secure Payments

Secure payment capabilities are powered by Host Merchant Services and built right in.

Centralized Communication

Keep residents, homeowners, board members, and managers connected in one clear hub.

Smooth Maintenance

Maintenance requests flow smoothly with photos, routing, vendor updates, and automatic notifications.

Where Communication, Transparency, and Community Management Come Together

Where Communication, Transparency, and Community Management Come Together

Community associations thrive when communication is clear, finances stay transparent, and residents feel like they’re part of something organized—not left guessing. Cloud Rental Manager brings these elements together into one environment where board members, homeowners, residents, and managers all see what matters, when it matters—without juggling ten different tools or paper trails.

And the best part?

You can use it free, without locked features or heavy monthly software fees, and you get secure payment capabilities powered by Host Merchant Services, built right in.

Schedule a Demo

Communicate Clearly with Homeowners, Residents, and Board Members

Some communities rely on email blasts, spreadsheets, and inconsistent other social groups, which is exactly how messages get lost and frustrations pile up. With Cloud Rental Manager, every update, from a simple announcement to a critical notice, reaches the right groups automatically.
Board notices never land with residents by accident. Homeowners receive reminders exactly when they need them. Maintenance updates go directly to the affected homes. You can even segment messages into committees, buildings, floors, or interest groups without copy-paste chaos.
Everyone stays informed. Nobody gets spammed. That’s how calm communities are built.

Smart Message Routing

Send the right update to the right people automatically.

Targeted Messaging

Share announcements, reminders, and notices with the exact audience that needs them.

Resident & Board Roles

Keep board communication, homeowner reminders, and resident updates properly separated.

Central Communication Hub

Replace scattered emails, spreadsheets, and social groups with one organized place.

Payments Built for Association Finances

Send the right update to the right people automatically.

Reliable Credit/Debit/ACH Processing

Support secure online payments for dues, fees, fines, and assessments.

Transparent Fees

Clear pricing and straightforward processing without hidden surprises.

Fast Deposits

Get payments processed quickly so associations maintain healthy cash flow.

PCI-Compliant Security

Every transaction is handled securely with encrypted, compliant processing.

Dues and Assessments Collected Automatically

Association finances are often the hardest part of management — but Cloud Rental Manager makes them the simplest. Homeowners can pay dues, special assessments, fines, amenity fees, or contributions effortlessly through secure online payment options.
Thanks to our integration with Host Merchant Services, payments sync instantly into the system so you always know who paid, when they paid, and how much. Late fees apply automatically, reminders go out without manual work, and reconciliation becomes mainly review instead of a laborious month-end project. Homeowners can save a card or bank account and put dues on autopay, so the association’s most predictable income actually behaves predictably.
Fast, transparent, and fully organized payment workflows help associations reduce manual work while improving financial visibility for board members and community managers.
Automated Board Updates

The Board Stays Informed Without Anyone Writing a Status Email

Associations run on recurring updates — what broke, what got fixed, whose insurance lapsed, and which agreements are coming due. Cloud Rental Manager sends these as automatic digests, and you decide exactly who receives each one.

Automatic Digests

Recurring Updates Sent Without Manual Follow-Up

Work-Order Digests

Send repair activity, status changes, completed work, and unresolved issues to the maintenance committee chair or anyone responsible for property oversight.

Insurance-Expiry Digests

Alert the treasurer, manager, or board when policies are approaching expiration or have already lapsed.

Lease and Agreement Expiry Digests

Keep the community manager and board informed about leases, contracts, and agreements approaching or past expiration.

Recipients and Proof

The Right People Receive the Right Update

Work-order updates might go to the maintenance committee chair, expiring-insurance digests to the treasurer, and lease or agreement expirations to the community manager and full board.

Board Members
Staff Accounts
Outside Email Addresses
Custom Recipient Lists

Email Open Tracking

Every email is logged so you can see whether it was delivered and whether the recipient opened it.

Bounce Status

Failed or invalid addresses are flagged automatically, allowing the team to correct the issue instead of continuing to send unread notices.

“The email must have gone to spam” stops being an unanswerable objection at board meetings.

A Digital Hub That Brings the Community Together

A strong association isn’t just about governing rules—it’s about belonging. Cloud Rental Manager becomes the place where neighbors check for upcoming events, participate in polls, review notices, submit ideas, track projects, and stay updated on everything happening in their community.

Block parties, seasonal cleanups, amenity repairs, committee meetings, improvement projects, safety reminders—every event and announcement lives in one unified feed that residents can access anytime.

Schedule a Demo
A Digital Hub That Brings the Community Together

Transparency to the Core

Board members shouldn’t have to dig through email chains or wait for managers to assemble files. With Cloud Rental Manager, every board member has secure, immediate access to budgets, past minutes, financial statements, homeowner communications, violations, compliance documents, and maintenance activity.

This eliminates blind spots, reduces meeting prep time, and supports responsible, well-informed governance.

Schedule a Demo

Keep Every Repair Organized, Tracked, and Transparent

Associations deal with everything from broken gates to shared landscaping to entire roof replacements. Keeping track of all of that manually is a recipe for frustration.
Cloud Rental Manager gives maintenance requests structure and clarity, making it easy for residents, managers, vendors, and board members to stay aligned throughout the entire repair process.
Vendor invoices stay organized. Repair photos remain documented. Approvals are recorded. Nothing disappears into a black hole or gets lost in a text message.

Maintenance Workflow

Structured From Start to Finish

01

Residents Submit an Issue

02

Add Photos & Details

03

Route It to the Right Team

04

Vendors Get Notified Automatically

05

Progress Is Tracked in Real Time

06

Updates Are Sent Automatically

Violations Handled With Fairness and Documentation

Violations Handled With Fairness and Documentation

Associations must enforce rules—but fairness depends on consistency and clear records. Cloud Rental Manager allows managers to log violations with timestamps, attach images, send notices, track communication, and record the entire resolution path for future reference.

This method removes accusations of bias, prevents misinterpretation, and protects both the association and the resident with clean, transparent documentation.

Schedule a Demo

Everything the Association Needs, Already Connected

Instead of juggling multiple logins, expensive add-ons, and patchwork apps, Cloud Rental Manager centralizes every operational layer into one modern community management platform.

Communication

Payments

Documents

Board Governance

Finances

Maintenance

Event Coordination​

Resident Engagement

Compliance​

Violations​

Vendor Management​

This is what a modern community platform should feel like: one login, one place, full visibility.

100% Free, Fast to Learn, Easy to Use

Community associations shouldn’t have to pay enterprise-level software fees to keep things running. There are no monthly software fees, no setup fees, no subscriptions, and no long-term contracts — the full platform is available at no cost.
Just a clean, intuitive environment that any manager, board member, or resident can use comfortably from day one.

01

No Steep Learning Curve

Start managing association tasks without complicated onboarding.

02

No Long Training Sessions

Give managers, board members, and residents tools they can understand quickly.

03

No Clunky Legacy UI

Use a modern, clean interface designed for everyday community operations.

A Smarter Way to Manage Community Associations

A Smarter Way to Manage Community Associations

Cloud Rental Manager gives you everything you need to build a well-run, well-informed, and well-connected community. Empower residents, support board members, and manage operations with ease, all from one unified platform designed for clarity, collaboration and free to use.
Start with Cloud Rental Manager today and experience stress-free association management.
Schedule a Demo
◎

Free to Use

Get Cloud Rental Manager free, without hidden fees or heavy upfront software costs.

▣

Secure Payments

Secure payment processing powered by Host Merchant Services.

⌘

Centralized Communication

Keep residents, board members, managers, and vendors connected.

⚙

Boards & Maintenance

Keep maintenance, board activity, and community operations organized.

Community Association Management
Community Management

Where Communication, Transparency, and Community Management Come Together

Community associations work best when residents, board members, managers, and vendors all have access to the information they need. Cloud Rental Manager brings those moving parts together in one organized platform.

From announcements and resident communication to dues, maintenance, documents, and board activity, your community operates from one reliable source of information instead of disconnected emails, spreadsheets, and paper records.

And the best part? Your association can stay organized without adding another complicated software burden.

Schedule a Demo
Resident Communication

Communicate Clearly with Homeowners, Residents, and Board Members

Strong communities depend on clear communication. Cloud Rental Manager gives association managers a central place to share announcements, reminders, notices, and community updates.

Whether information is meant for one homeowner, an entire building, or the full association, managers can communicate quickly without relying on scattered email threads or manual distribution lists.

Everything stays organized.

Messages, notices, updates, and communication records stay connected to the community instead of disappearing into personal inboxes.

Send the right message to the right people automatically.

  • Targeted Messaging
  • Resident & Board Notices
  • Central Communication Hub

Keep dues and assessments organized from one place.

  • Reliable Credit Card & ACH Processing
  • Transparent Fees
  • Easy Reporting
  • PCI-Compliant Security
Association Payments

Dues and Assessments Collected Automatically

Association dues are essential to maintaining a community, but collecting them manually creates unnecessary work for managers and frustration for homeowners.

Cloud Rental Manager makes it easier to accept recurring association dues, assessments, and other community payments through secure electronic payment options.

Payment activity stays organized and available for reporting, helping managers maintain a clearer financial picture.

Board Management

The Board Stays Informed Without Anyone Writing a Status Email

Give board members a clearer view of community activity, open items, maintenance, and important updates without requiring managers to manually prepare another status report.

Automatic Updates Beat Manual Follow-Up

  • Work Order Updates
  • Insurance Expiry Alerts
  • Lease and Approval Notifications

The Right People Receive the Right Updates

Board members can stay informed on the items relevant to them while managers keep control over access, responsibilities, and sensitive information.

  • Board Members
  • Property Managers
  • Maintenance Teams
  • Community Staff
Community Technology

A Digital Hub That Brings the Community Together

A thriving association needs more than one communication channel. Residents, board members, vendors, and managers need a central location for information and ongoing activity.

Cloud Rental Manager provides a digital hub where community communication, payments, documents, maintenance, and operational updates remain connected and easy to find.

Schedule a Demo
Digital Community Hub
Community Transparency
Transparency

Transparency to the Core

Associations work better when homeowners, board members, and managers can clearly understand what is happening throughout the community.

Cloud Rental Manager creates an accessible operational record of communication, payments, maintenance, documents, notices, and activity so important information does not disappear into disconnected systems.

The result is clearer communication, stronger accountability, and fewer avoidable misunderstandings.

Schedule a Demo
Maintenance Management

Keep Every Repair Organized, Tracked, and Transparent

Association maintenance affects residents, budgets, vendors, board members, and community operations. Every request needs a clear path from submission to completion.

Cloud Rental Manager gives managers one place to capture requests, assign work, store photos and notes, track vendor progress, and maintain a permanent history of completed work.

Residents know what is happening. Managers know what is pending. Board members get a clearer history of work performed throughout the community.

Maintenance from Start to Finish

  • Resident Submits an Issue
  • Add Photos & Details
  • Route It to the Right Team
  • Vendor or Staff Handles the Work
  • Progress Is Tracked in Real Time
  • Update the Full Audit History
Association Violation Management
Compliance

Violations Handled With Fairness and Documentation

Association rule enforcement works best when notices, documentation, deadlines, and follow-up remain consistent. Cloud Rental Manager helps managers maintain a clear record of violation activity from initial notice through resolution.

Photos, documents, notes, communication history, and status updates remain together, creating a more professional and defensible process for both management and residents.

Schedule a Demo

Everything the Association Needs, Already Connected

Instead of juggling multiple systems, managers, board members, and residents can keep the community’s most important operations connected in one place.

💬
Communication
💳
Payments
📄
Documents
📊
Board Governance
🚚
Vendors
🛠
Maintenance
📅
Event Coordination
🤝
Resident Engagement
✓
Compliance
⚠
Violations
📋
Vendor Management
Free Association Management

100% Free, Fast to Learn, Easy to Use

Community association software should help managers work faster, not force them into another complicated system. Cloud Rental Manager is designed to be easy to understand, quick to adopt, and accessible from anywhere.

Managers can modernize association operations without committing to heavy software licensing costs or long-term contracts.

Just a clean, efficient platform that keeps communication, payments, maintenance, documents, and community activity connected.

No Heavy Learning Curve

  • No Long Training Sessions
  • No Bulky Legacy UI
  • No Complicated Rollout