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Cloud Rental Manager

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Features That Make Rental Chaos a Scalable Operation

Cloud Rental Manager brings your rental tasks together in one connected system without adding extra complexity. From the first inquiry to rent collection, inspections, and renewals, each step is tracked and easy to follow. Payments run through Host Merchant Services, keeping management and rent processing in one straightforward workflow.
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Built-In Trust, From Payments to Data

Start managing your property portfolio your way.

  • Powered by Host Merchant Services for Secure Payments
  • No Monthly Software Fees — the Full Platform Is Free
  • Bank-Grade Data Security & Encrypted Access
  • Transparent Pricing – No Long-Term Contracts
  • Dedicated Onboarding & Real Human Support
  • Two-Factor Authentication for Every Login

One Workspace for Every Property and Every Door

Instead of hopping between spreadsheets, email, banking portals, and separate screening tools, Cloud Rental Manager gives you a single workspace for:
  • Unit and Property Records
  • Applications and Screening
  • Leases and Addendums
  • Rent Billing and Payment History
  • Maintenance Tickets and Property Check Evaluations
  • Financial Statements and Owner-Ready Reporting
From your main dashboard, you can see which units are vacant, whose rent is late, which tickets are open, and what’s happening across your portfolio in real time.
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A Smooth Journey for Applicants & Residents – from First Click to Key Handover

Turn leads into residents with a digital, frictionless flow that your team and applicants actually like using.
Digital Application & Review Experience

Digital Application & Review Experience

Prospects apply using digital application forms that carry your branding and property details. Each application lands in a central queue where you can use built-in applicant review tools to compare applicants, annotate profiles, and prioritize the best fits.
Electronic Lease Setup & Rent History

Electronic Lease Setup & Rent History

Once an applicant is approved, the system supports electronic lease setup using your templates and clauses. As residents pay month after month, the system builds rent-payment history reporting so you have a real record of reliability that you can reference later.
Background & Credit Checks, Without Extra Logins

Background & Credit Checks, Without Extra Logins

Cloud Rental Manager supports background and credit checks directly from the applicant record, minimizing data re-entry and making it easy to standardize screening criteria across your team.
Resident Experience that Reduces Phone Calls

Resident Experience that Reduces Phone Calls

Residents can review documents, update details, and submit requests without calling the office. They see a consistent experience from the moment they apply to the day they renew or move out.

Keep Your Pipeline Full by Easily Managing Leasing, Listings, and Marketing

Cloud Rental Manager helps you move faster from “available” to “occupied” with tools that connect marketing and leasing in one flow.

Lead Intake & Activity Tracking

Every inquiry – from a website form, email, or listing site – flows into lead intake. You can see where leads came from, which unit they’re interested in, and what’s happened so far.
With lead activity tracking, your team can quickly see who opened emails, who clicked on a listing, and who started an application, so follow-ups are better timed and more effective.

Automatic Listing Distribution & Branded Pages

Create a professional property listing page once, then use automatic listing distribution to publish it to your website and supported channels without copying and pasting data. Photos, pricing, descriptions, and tours stay in sync, helping you fill units faster while maintaining brand consistency.
Mobile Property Management

The Whole Operation, in Your Pocket

Cloud Rental Manager's mobile apps are not a cut-down companion — they are the platform, on Android and iOS, for every role in your business.

Cloud Rental Manager
Admin dashboard Good morning
Revenue $48,260
Occupancy 94%
Recent payments View account activity
Reports PDF, Excel and CSV

Admin App

Monitor operations, record payments, enter charges, manage leases and work orders, update tenants, and export reports directly from the phone.

Staff Workspace
Today's workload 12 active tasks
Priority Unit 204 inspection Due today at 2:00 PM
Open Review lease renewal Greenwood Apartments
Edit tenant Update contact details
Work orders Track active requests

Staff App

Staff can manage assigned tasks, leases, tenants, payments, charges, maintenance activity, and reports using the same permissions applied on the web.

Tenant Portal
Rent due $1,450.00 Due August 1
Autopay Enabled with saved bank account
Maintenance request Submit and track repairs
Renter's insurance View policy details

Tenant App

Tenants can pay rent using saved cards or bank accounts, enable autopay, submit maintenance requests, and manage renter's insurance from one secure portal.

Vendor Work Orders
Assigned today Repair kitchen sink 302 Market Street, Unit 3B
Update status In progress
Attach photos Add job-site documentation

Vendor App

Vendors can review assigned work orders, update job statuses, add notes, and attach photos directly from the property or job site.

Every screen follows the same rules as the web app — the same payment logic, date formats, permissions, and workflows — so nothing behaves differently just because it happened on a phone.

App Store and Play Store links pending availability confirmation

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Ready to Manage Rentals Smarter?

Whether you need a product demo, pricing details, or help getting started, fill out the form below and our team will contact you shortly.

Rent Billing & Payment Processing (Powered by Host Merchant Services)

Generate rent charges automatically, send reminders, and allow residents to pay online via credit, debit, and ACH. With rent billing & payment processing (powered by Host Merchant Services), payments are processed securely and deposited to your accounts while the system keeps a clear ledger of who paid, when, and by which method.
Beyond rent collection, you get structured financial capabilities:
  • Income and Expense Tracking Tied to Properties, Units, or Portfolios
  • QuickBooks Sync, So Your Rental Ledger and Your Accounting Ledger Stop Drifting Apart
  • Financial Statements You Can Share With Owners or Partners As-Is
  • Bank Reconciliation With a Configurable Settlement Cutoff, So Daily Reports Match Your Actual Deposits
  • Saved Cards and ACH Accounts, Autopay, and Full, Partial, or Rent-Allocated Payments
  • Visibility Into Capital Options Based on Your Performance and Payment History
Everything lives in one place, so you’re not copying numbers across tools just to understand your cash flow.
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Rent Billing

Maintenance Tickets & Property Check Evaluations for Fewer Surprises and Better Records

Maintenance and inspections can easily become chaos if they aren’t tracked properly. Cloud Rental Manager helps you bring order and transparency to the process.

Maintenance Ticket System Built for Real-World Use

Residents and staff can log issues into a maintenance ticket system, complete with descriptions, categories, and photos. Tickets can be assigned to in-house staff or vendors, with status updates along the way, so nothing falls through the cracks.
Maintenance Ticket System Built for Real-World Use

Property Check Evaluations for Every Stage

Use property check evaluations to standardize inspections at move-in, move-out, and periodic intervals. Each evaluation can include notes, photos, and tasks, building a clear history of how each property has been maintained over time. This gives you a defensible record when it comes to disputes, insurance claims, or long-term planning.

Leasing, Documentation & Addendums in One Place

Leases and documents are the backbone of your business. Cloud Rental Manager helps you manage the entire lifecycle without paper stacks or scattered PDFs.

  • Build and Reuse Custom or Templated Lease Contracts
  • Handle Electronic Signatures – No Printing, Scanning, or Faxing Required
  • Capture Required Supporting Documents Such as Insurance, IDs, and Addendums Automatically as Part of Onboarding
  • Keep All Leases and Related Documents in One Central Electronic Vault
  • Get Automatic Notifications When Renewals, Expirations, or Compliance Deadlines Are Approaching
Instead of hunting across drives and email threads, everything you need is one search away.

See the Whole Picture, Not Just the Pieces with Real-Time Reporting & Analytics

See the Whole Picture, Not Just the Pieces with Real-Time Reporting & Analytics Cloud Rental Manager’s reporting tools help you understand how your properties are performing now, and what needs attention next.
  • Rent Collection Report With Summary, Per-Lease Detail, and a Dedicated Delinquent-Lease View
  • Delinquent Tenants With Instant Search and One-Click Export of Exactly What Is on Screen
  • Daily Payment Report Aligned to Your Settlement Cutoff Time
  • Lease Renewal Report for Everything Ending or Rolling Month-to-Month
  • Property Revenue, Outstanding Balances, Loan Summary and Portfolio LTV, Taxes, and Insurance Premium Reports
Dashboards stay live, exports run to PDF, Excel, or CSV, and rental owners see the same reports scoped automatically to their own properties.

Interactive dashboards let you track KPIs using configurable widgets so you can focus on what matters: collection rate, turn times, maintenance load, revenue per unit, and more. Reports can be exported or shared with owners and stakeholders in a click, saving you hours each month.

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Automated Communication

Communication That Manages Itself

Every message is tracked, every delivery issue is visible, and routine updates reach the right people automatically.

Every Email, Fully Logged

Every email the platform sends is logged — subject, recipient, body, and whether it was opened. Bounced or complained addresses are flagged so you know when a tenant genuinely never saw the notice, and you can clear the flag once the issue is fixed.

Full Email Logs

Review subject lines, recipients, message content, delivery history, and activity in one place.

Open Tracking

See whether an important notice was opened instead of guessing whether it was received.

Bounce Handling

Failed addresses are flagged so staff can correct the contact information and resend with confidence.

Complaint Management

Complaint activity is recorded and surfaced so the team can resolve the issue and restore communication.

Control, Roles & Internal Oversight of Your Team

Growing teams need guardrails, not bottlenecks. Cloud Rental Manager gives you both fine-grained permissions and the oversight to see how work is actually flowing.
Staff Roles & Permissions

Staff Roles & Permissions

Define staff roles & permissions for leasing agents, bookkeepers, maintenance coordinators, owners, and more. Decide who can see financials, approve applications, edit leases, or close tickets, so everyone has what they need, and sensitive data stays protected. Every role, including rental owners, is enforced server-side — access rules are not just hidden buttons.
Internal Oversight Tools

Internal Oversight Tools

Use internal oversight tools to keep an eye on workload and performance to see which tasks are overdue, which units are lagging in collections, and where process bottlenecks are happening. This helps you refine workflows, adjust staffing, and ensure compliance with your own standards.

See Cloud Rental Manager Features in Action

Cloud Rental Manager is more than a checklist of features, it’s a practical operating system for your rental business. From applicant review tools and digital application forms to rent billing & payment processing (powered by Host Merchant Services), maintenance ticketing, property check evaluations, and staff roles & permissions, everything is designed to work together.

Business Model That Respects Your Budget

One of the standout “features” is the way Cloud Rental Manager is priced and supported.

Dedicated Onboarding and Human Support

Work with people who understand property operations, not just software screens

Transparent Pricing

No long-term contracts, surprise add-ons, or forced upgrades

No Monthly Software Fees for Core Platform Access

Avoid paying just to keep the lights on

That means more of your budget can go into maintenance, hiring, and portfolio growth instead of fixed software overhead.

Ready to see how it fits your workflow?

Book a live walkthrough or start a trial and explore the features that matter most to your properties, your team, and your residents.
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RENT

Insights & Resources

Stay informed with expert guides, tips, and industry updates for smarter property management.
Client Experiences

Testimonials

See how property owners and managers are using Cloud Rental Manager to simplify operations, stay organized, and manage properties with confidence.

Implementing Cloud Rental Manager has transformed our property management operations. The detailed inspection reports help us maintain our properties impeccably.

Henry Kim, Dallas, TX

Henry Kim, Dallas, TX

The support team at Cloud Rental Manager is incredibly helpful and always available when we need them. They truly understand the needs of property managers.

Samantha Chu, San Francisco, CA

Samantha Chu, San Francisco, CA

Since switching to Cloud Rental Manager, our rental collections have never been smoother. The automated features save us so much time each month!

James Peterson, Miami, FL

James Peterson, Miami, FL

Thanks to Cloud Rental Manager, we've significantly grown our rental business this year. The marketing tools helped us reach a wider audience and fill vacancies faster.

Lucas Bennett, New York, NY

Lucas Bennett, New York, NY

Cloud Rental Manager's user-friendly interface made it easy for our team to adapt quickly. It’s simplified every aspect of managing our rentals.

Maria Gomez, Phoenix, AZ

Maria Gomez, Phoenix, AZ