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Cloud Rental Manager

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Features That Make Rental Chaos a Scalable Operation

Cloud Rental Manager brings your rental tasks together in one connected system without adding extra complexity. From the first inquiry to rent collection, inspections, and renewals, each step is tracked and easy to follow. Payments run through Host Merchant Services, keeping management and rent processing in one straightforward workflow.
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Security & Transparency

Built-In Trust, From Payments to Data

Start managing your property portfolio your way with secure payments, transparent pricing, and dependable protection built directly into your platform.

  • Powered by Host Merchant Services for Secure Payments
  • No Monthly Software Fees — the Full Platform Is Free
  • Bank-Grade Data Security & Encrypted Access
  • Transparent Pricing — No Long-Term Contracts
  • Dedicated Onboarding & Real Human Support
  • Two-Factor Authentication for Every Login
Secure property management payments and data
Secure by Design
Cloud Rental Manager Portfolio Dashboard
Properties Keep every unit and property organized.
Payments See rent and payment activity clearly.
Maintenance Track open requests and progress.
One Connected Workspace

One Workspace for Every Property and Every Door

Instead of hopping between spreadsheets, email, banking portals, and separate screening tools, Cloud Rental Manager brings your everyday property management work into one organized workspace.

Unit & Property Records
Applications & Screening
Leases & Addendums
Rent Billing & Payment History
Maintenance & Property Checks
Financial & Owner Reporting
See vacancies, late rent, open maintenance tickets, payments, leases, and portfolio activity from one central dashboard.
Applicant & Resident Journey

A Smooth Journey for Applicants & Residents — from First Click to Key Handover

Turn leads into residents with a digital, frictionless flow that your team and applicants actually like using.

Digital Application & Review Experience

Prospects apply using digital application forms that carry your branding and property details. Each application lands in a central queue where your team can compare applicants, annotate profiles, and prioritize the best fits.

Electronic Lease Setup & Rent History

Once an applicant is approved, the system supports electronic lease setup using your templates and clauses. As residents pay month after month, the system builds rent-payment history for future reference.

Background & Credit Checks, Without Extra Logins

Cloud Rental Manager supports background and credit checks directly from the applicant record, minimizing data re-entry and helping your team standardize screening criteria.

Resident Experience That Reduces Phone Calls

Residents can review documents, update details, and submit requests without calling the office. They get one consistent experience from application through renewal or move-out.

Leasing & Marketing

Keep Your Pipeline Full with Smarter Leasing & Marketing

Cloud Rental Manager helps you move faster from “available” to “occupied” with connected tools for leads, listings, leasing, and marketing.

01

Lead Intake & Activity Tracking

Every inquiry — from a website form, email, or listing site — flows directly into lead intake, giving your team a clear picture of where each prospect came from.

Track who opened emails, clicked a listing, or started an application so your follow-ups happen at the right time.

Lead Sources
Activity History
Better Follow-ups
Lead Intake and Activity Tracking
02

Automatic Listing Distribution & Branded Pages

Build your property listing once and automatically publish it across supported channels without repeatedly copying property details.

Photos, pricing, descriptions, and tours stay synchronized so every listing looks professional and consistent.

Auto Distribution
Branded Listings
Faster Leasing
Automatic Listing Distribution and Branded Pages
Mobile Property Management

The Whole Operation, in Your Pocket

Cloud Rental Manager's mobile apps are not a cut-down companion — they are the platform, on Android and iOS, for every role in your business.

Cloud Rental Manager
Admin dashboard Good morning
Revenue $48,260
Occupancy 94%
Recent payments View account activity
Reports PDF, Excel and CSV

Admin App

Monitor operations, record payments, enter charges, manage leases and work orders, update tenants, and export reports directly from the phone.

Staff Workspace
Today's workload 12 active tasks
Priority Unit 204 inspection Due today at 2:00 PM
Open Review lease renewal Greenwood Apartments
Edit tenant Update contact details
Work orders Track active requests

Staff App

Staff can manage assigned tasks, leases, tenants, payments, charges, maintenance activity, and reports using the same permissions applied on the web.

Tenant Portal
Rent due $1,450.00 Due August 1
Autopay Enabled with saved bank account
Maintenance request Submit and track repairs
Renter's insurance View policy details

Tenant App

Tenants can pay rent using saved cards or bank accounts, enable autopay, submit maintenance requests, and manage renter's insurance from one secure portal.

Vendor Work Orders
Assigned today Repair kitchen sink 302 Market Street, Unit 3B
Update status In progress
Attach photos Add job-site documentation

Vendor App

Vendors can review assigned work orders, update job statuses, add notes, and attach photos directly from the property or job site.

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Payments & Financial Control

Smarter Rent Collection, Clearer Financial Management

Manage rent, reporting, reconciliation, and financial activity from one connected property management platform.

Rent Billing and Payment Processing

Built-In Payments Powered by Host Merchant Services

Generate rent charges, accept online payments, track payment activity, and keep every transaction connected to your rental ledger.

  • Credit, debit, and ACH payment options
  • Recurring charges, autopay, and payment history
  • Clear ledger visibility across your portfolio

Financial Reporting

Generate statements and portfolio-level financial views without rebuilding reports manually.

Bank Reconciliation

Keep daily reports aligned with settlements and actual deposits.

Accounting Visibility

Track income, expenses, owner reporting, and QuickBooks-connected workflows.

Connected Payments and ledgers stay together.
Transparent Clear reporting for teams and owners.
Organized Less copying between financial tools.
Maintenance & Property Checks

Maintenance Tickets & Property Check Evaluations for Fewer Surprises and Better Records

Maintenance and inspections can easily become chaos if they aren’t tracked properly. Cloud Rental Manager helps you bring order, visibility, and better documentation to the process.

Work Order Management

Maintenance Ticket System Built for Real-World Use

Residents and staff can log issues into a maintenance ticket system, complete with descriptions, categories, and photos. Tickets can be assigned to in-house staff or vendors, with status updates along the way, so nothing falls through the cracks.

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Cloud Rental Manager Maintenance Ticket Workflow
Cloud Rental Manager Property Check Evaluations
Property Evaluations

Property Check Evaluations for Every Stage

Use property check evaluations to standardize inspections at move-in, move-out, and periodic intervals. Each evaluation can include notes, photos, and tasks, building a clear history of how each property has been maintained over time. This gives you a defensible record when it comes to disputes, insurance claims, or long-term planning.

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Leasing & Documentation

Leasing, Documentation & Addendums in One Place

Leases and documents are the backbone of your business. Cloud Rental Manager helps you manage the entire lifecycle without paper stacks, scattered PDFs, or disconnected workflows.

Build and reuse custom or templated lease contracts

Handle electronic signatures without printing or scanning

Capture insurance, IDs, addendums, and supporting documents

Keep leases and related documents in one electronic vault

Get alerts for renewals, expirations, and compliance deadlines

Find important lease information without digging through files

Instead of hunting across drives and email threads, your leasing records stay organized, searchable, and accessible from one connected workspace.

CLOUD RENTAL MANAGER
Cloud Rental Manager Leasing and Documentation Dashboard
Document Management Everything in One Place
Live Reporting
Cloud Rental Manager Reporting Dashboard
Reporting & Analytics

See the Whole Picture, Not Just the Pieces with Real-Time Reporting & Analytics

Cloud Rental Manager’s reporting tools help you understand how your properties are performing now, what needs attention, and where your portfolio is heading next.

Rent Collection Reporting Summary, per-lease detail, and dedicated delinquent-lease visibility.
Delinquent Tenant Tracking Search instantly and export exactly what is visible on screen.
Daily Payment Reports Align daily reports with your settlement cutoff time.
Lease Renewal Reporting See leases ending soon or rolling into month-to-month status.
Portfolio Performance Revenue, outstanding balances, loan summary, LTV, taxes, and insurance reporting.
Dashboards stay live, exports run to PDF, Excel, or CSV, and rental owners see reports automatically scoped to the properties they manage.
Automated Communication

Communication That Manages Itself

Every email the platform sends is logged, including the subject, recipient, message content, and whether it was opened. Delivery problems such as bounced or complained addresses are also flagged, helping your team quickly correct communication issues.

Automated digests keep managers, staff, owners, and vendors informed about work orders, insurance expirations, lease expirations, and other recurring activity without anyone having to manually forward updates.

  • Full Email Logs
  • Open Tracking
  • Bounce & Complaint Handling
  • Automated Digests
  • Lease & Insurance Alerts
  • Custom Distribution Lists
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Automated Communication
Team Control

Control, Roles & Internal Oversight of Your Team

Growing teams need guardrails, not bottlenecks. Cloud Rental Manager gives you both fine-grained permissions and the oversight to see how work is actually flowing.

01
Access & Permissions

Staff Roles & Permissions

Define staff roles and permissions for leasing agents, bookkeepers, maintenance coordinators, owners, and more. Give every person the access they need while keeping sensitive information protected.

Role-Based Access
Financial Permissions
Property-Level Access
Server-Side Security
02
Operational Visibility

Internal Oversight Tools

Keep an eye on workload and performance to see which tasks are overdue, where collections are falling behind, and where process bottlenecks are happening across your operation.

Workload Visibility
Overdue Task Tracking
Process Monitoring
Compliance Oversight
One Connected Platform

See Cloud Rental Manager Features in Action

Cloud Rental Manager is more than a checklist of features, it’s a practical operating system for your rental business. From applicant review tools and digital application forms to rent billing, maintenance ticketing, property checks, and staff permissions, everything is designed to work together.

One dashboard for day-to-day property operations
Real-time visibility into payments and portfolio activity
Connected workflows with role-based access and security
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Cloud Rental Manager Dashboard
Better Value

Business Model That Respects Your Budget

One of the standout features of Cloud Rental Manager is the way the platform is priced, supported, and designed to help your business grow without unnecessary software overhead.

01

Dedicated Onboarding & Human Support

Work with people who understand property operations, not just software screens. Get real guidance during setup and dependable support when questions come up.

Real Human Support
02

Transparent Pricing

No long-term contracts, surprise add-ons, or forced upgrades. The pricing structure stays clear so you can plan your operating costs confidently.

No Hidden Surprises
03

No Monthly Software Fees for Core Platform Access

Avoid paying recurring software fees just to keep the lights on. Keep more of your operating budget available for the parts of your business that matter.

More Budget for Growth
Put more of your budget toward growing your portfolio.
Less fixed software overhead. More flexibility for maintenance, hiring, service, and expansion.

Ready to see how it fits your workflow?

Book a live walkthrough or sign up free and explore the features that matter most to your properties, your team, and your residents.
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Insights & Resources

Stay informed with expert guides, tips, and industry updates for smarter property management.

Client Experiences

Testimonials

See how property owners and managers are using Cloud Rental Manager to simplify operations, stay organized, and manage properties with confidence.

Implementing Cloud Rental Manager has transformed our property management operations. The detailed inspection reports help us maintain our properties impeccably.

Henry Kim, Dallas, TX

Henry Kim, Dallas, TX

The support team at Cloud Rental Manager is incredibly helpful and always available when we need them. They truly understand the needs of property managers.

Samantha Chu, San Francisco, CA

Samantha Chu, San Francisco, CA

Since switching to Cloud Rental Manager, our rental collections have never been smoother. The automated features save us so much time each month!

James Peterson, Miami, FL

James Peterson, Miami, FL

Thanks to Cloud Rental Manager, we've significantly grown our rental business this year. The marketing tools helped us reach a wider audience and fill vacancies faster.

Lucas Bennett, New York, NY

Lucas Bennett, New York, NY

Cloud Rental Manager's user-friendly interface made it easy for our team to adapt quickly. It’s simplified every aspect of managing our rentals.

Maria Gomez, Phoenix, AZ

Maria Gomez, Phoenix, AZ