Cloud Rental Manager

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Features That Make Rental Chaos a Scalable Operation

Cloud Rental Manager brings your rental tasks together in one connected system without adding extra complexity. From the first inquiry to rent collection, inspections, and renewals, each step is tracked and easy to follow. Payments run through Host Merchant Services, keeping management and rent processing in one straightforward workflow.

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Streamline Daily Tasks

Built-In Trust, From Payments to Data

Start managing your property portfolio your way.

  • Powered by Host Merchant Services for Secure Payments
  • No Monthly Software License Fees for Core Features
  • Bank-Grade Data Security & Encrypted Access
  • Transparent Pricing – No Long-Term Contracts
  • Dedicated Onboarding & Real Human Support

Flexible Rental Solutions for Modern Businesses

One Workspace for Every Property and Every Door

Instead of hopping between spreadsheets, email, banking portals, and separate screening tools, Cloud Rental Manager gives you a single workspace for:

  • Unit and Property Records
  • Applications and Screening
  • Leases and Addendums
  • Rent Billing and Payment History
  • Maintenance Tickets and Property Check Evaluations
  • Financial Statements and Owner-Ready Reporting

From your main dashboard, you can see which units are vacant, whose rent is late, which tickets are open, and what’s happening across your portfolio in real time.

A Smooth Journey for Applicants & Residents – from First Click to Key Handover

Turn leads into residents with a digital, frictionless flow that your team and applicants actually like using.

Digital Application & Review Experience

Prospects apply using digital application forms that carry your branding and property details. Each application lands in a central queue where you can use built-in applicant review tools to compare applicants, annotate profiles, and prioritize the best fits.

Electronic Lease Setup & Rent History

Once an applicant is approved, the system supports electronic lease setup using your templates and clauses. As residents pay month after month, the system builds rent-payment history reporting so you have a real record of reliability that you can reference later.

Background & Credit Checks, Without Extra Logins

Cloud Rental Manager supports background and credit checks directly from the applicant record, minimizing data re-entry and making it easy to standardize screening criteria across your team.

Resident Experience that Reduces Phone Calls

Residents can review documents, update details, and submit requests without calling the office. They see a consistent experience from the moment they apply to the day they renew or move out.

Keep Your Pipeline Full by Easily Managing Leasing, Listings, and Marketing

Cloud Rental Manager helps you move faster from “available” to “occupied” with tools that connect marketing and leasing in one flow.

Lead Intake & Activity Tracking

Every inquiry – from a website form, email, or listing site – flows into lead intake. You can see where leads came from, which unit they’re interested in, and what’s happened so far. 

With lead activity tracking, your team can quickly see who opened emails, who clicked on a listing, and who started an application, so follow-ups are better timed and more effective.

Automatic Listing Distribution & Branded Pages

Create a professional property listing page once, then use automatic listing distribution to publish it to your website and supported channels without copying and pasting data. Photos, pricing, descriptions, and tours stay in sync, helping you fill units faster while maintaining brand consistency.

Online Rent Collection & Financial Tools That Keep You in Control

Money is the heartbeat of property management. Cloud Rental Manager is built to keep your rent collection and financial tracking clean and reliable.

Rent Billing & Payment Processing (Powered by Host Merchant Services)

Generate rent charges automatically, send reminders, and allow residents to pay online via credit, debit, and ACH. With rent billing & payment processing (powered by Host Merchant Services), payments are processed securely and deposited to your accounts while the system keeps a clear ledger of who paid, when, and by which method.

Beyond rent collection, you get structured financial capabilities:

  • Income & Expense Tracking Tied to Properties, Units, or Portfolios
  • Clear Financial Statements You Can Share With Owners or Partners
  • Streamlined Bank Reconciliation to Match Transactions and Close the Books Faster
  • Visibility Into Access to Capital Options, So You Can Evaluate Funding Paths for Improvements, Acquisitions, or Expansion Based on Your Performance and Payment History

Everything lives in one place, so you’re not copying numbers across tools just to understand your cash flow.

Maintenance Tickets & Property Check Evaluations for Fewer Surprises and Better Records

Maintenance and inspections can easily become chaos if they aren’t tracked properly. Cloud Rental Manager helps you bring order and transparency to the process.

Maintenance Ticket System Built for Real-World Use

Residents and staff can log issues into a maintenance ticket system, complete with descriptions, categories, and photos. Tickets can be assigned to in-house staff or vendors, with status updates along the way, so nothing falls through the cracks.

Property Check Evaluations for Every Stage

Use property check evaluations to standardize inspections at move-in, move-out, and periodic intervals. Each evaluation can include notes, photos, and tasks, building a clear history of how each property has been maintained over time.This gives you a defensible record when it comes to disputes, insurance claims, or long-term planning.

Leasing, Documentation & Addendums in One Place

Leases and documents are the backbone of your business. Cloud Rental Manager helps you manage the entire lifecycle without paper stacks or scattered PDFs.

  • Build and Reuse Custom or Templated Lease Contracts
  • Handle Electronic Signatures – No Printing, Scanning, or Faxing Required
  • Capture Required Supporting Documents Such as Insurance, IDs, and Addendums Automatically as Part of Onboarding
  • Keep All Leases and Related Documents in One Central Electronic Vault
  • Get Automatic Notifications When Renewals, Expirations, or Compliance Deadlines Are Approaching

Instead of hunting across drives and email threads, everything you need is one search away.

See the Whole Picture, Not Just the Pieces with Real-Time Reporting & Analytics

Cloud Rental Manager’s reporting tools help you understand how your properties are performing now, and what needs attention next.

View:

  • Cash Flow and Expenses
  • Occupancy and Vacancy Trends
  • Income by Property, Owner, or Date Range

Interactive dashboards let you track KPIs using configurable widgets so you can focus on what matters: collection rate, turn times, maintenance load, revenue per unit, and more. Reports can be exported or shared with owners and stakeholders in a click, saving you hours each month.

Control, Roles & Internal Oversight of Your Team

Maintenance and inspections can easily become chaos if they aren’t tracked properly. Cloud Rental Manager helps you bring order and transparency to the process.

Internal Oversight Tools

Use internal oversight tools to keep an eye on workload and performance to see which tasks are overdue, which units are lagging in collections, and where process bottlenecks are happening. This helps you refine workflows, adjust staffing, and ensure compliance with your own standards.

Staff Roles & Permissions

Define staff roles & permissions for leasing agents, bookkeepers, maintenance coordinators, owners, and more. Decide who can see financials, approve applications, edit leases, or close tickets, so everyone has what they need, and sensitive data stays protected.

See Cloud Rental Manager Features in Action

Cloud Rental Manager is more than a checklist of features, it’s a practical operating system for your rental business. From applicant review tools and digital application forms to rent billing & payment processing (powered by Host Merchant Services), maintenance ticketing, property check evaluations, and staff roles & permissions, everything is designed to work together.

Business Model That Respects Your Budget

One of the standout “features” is the way Cloud Rental Manager is priced and supported.

Dedicated Onboarding and Human Support

  • Work with people who understand property operations, not just software screens

Transparent Pricing

No long-term contracts, surprise add-ons, or forced upgrades

No Monthly Software Fees for Core Platform Access

Avoid paying just to keep the lights on

Dedicated Onboarding and Human Support

  • Work with people who understand property operations, not just software screens

Transparent Pricing

No long-term contracts, surprise add-ons, or forced upgrades

No Monthly Software Fees for Core Platform Access

Avoid paying just to keep the lights on

That means more of your budget can go into maintenance, hiring, and portfolio growth instead of fixed software overhead.

Ready to see how it fits your workflow?

Book a live walkthrough or start a trial and explore the features that matter most to your properties, your team, and your residents.

Maximize Rental Property Values

Cloud Rental Manager provides strategic insights and powerful tools to help you optimize the value and performance of your rental assets. Use real-time analytics and a full suite of reports to understand your portfolio’s financial health, identify trends, and uncover opportunities to increase revenue or cut costs. Interactive dashboards spotlight key performance indicators—occupancy levels, on-time payment rates, turnover percentages—so you can pinpoint issues and successes at a glance.

The platform enables data-driven decisions on everything from optimal rent pricing to budgeting for
improvements, ensuring you maximize return on investment for each property. Proactive maintenance
features like work order management help you address repairs quickly and keep properties in peak
condition—protecting your long-term property value and keeping tenants happy. With a clear view of what’s
working and what isn’t, you can confidently take actions that grow your rental income and overall asset
value.

Powerful Property Management Features

Cloud Rental Manager is packed with powerful property management features that give you full control of your operations. Whether you manage a handful of single-family homes or large multi-unit communities, the software adapts to your needs at any scale. Manage multiple owners’ portfolios with ease. You can keep each owner’s financials separate and even give them an owner portal for transparent, on-demand reporting.
The platform’s convenient mobile application means you and your team can handle tasks on the go, from inspecting properties to approving rental applications, without being tied to a desk. Every tool—from communication and leasing to maintenance and accounting—is unified in one intuitive interface. This all-in one, cloud-based approach eliminates the need for multiple systems, so you can run a more efficient, organized, and profitable property management business. Because it’s fully scalable, you can add new properties, owners, or team members at any time—Cloud Rental Manager grows right alongside your business.

Explore all Features

Tenant insurance tracking

Ensure every tenant meets insurance requirements by logging their policy details and receiving alerts when coverage is missing or expiring. This reduces risk and keeps your properties compliant.

Secure tenant logins and payment portal

Provide tenants with a convenient, secure portal to pay
rent and fees online. Tenants can log in from any device to view their balance, make payments, and
submit requests, improving on-time payments and reducing admin work for you.

Email newsletter and notification communications

Keep everyone informed with integrated email tools. Send out newsletters, announcements, or urgent notifications to tenants and owners in just a few clicks—no need for separate email software.

Open tracking for email communications

Know exactly when your emails are read. Cloud Rental Manager tracks email open rates so you can gauge engagement and ensure important messages reach their audience.

Comprehensive suite of reports

Make data-driven decisions with a full range of reports at your fingertips. From financial statements and rent roll summaries to occupancy and maintenance reports, you’ll have complete visibility into your operations.

Configurable email templates

Save time and maintain consistent messaging with customizable email templates. Standardize your routine communications (like rent reminders or welcome emails) with your branding for a professional touch every time.

Convenient mobile application

Manage your properties on the go with a full-featured mobile app. Perform inspections, approve maintenance requests, and monitor rent payments from your smartphone or tablet—anytime, anywhere.

Supports multiple rental owners across portfolios

Easily handle properties for multiple owners in one system. Keep each owner’s data and finances separate, and generate owner-specific reports to give each client transparent insight into their portfolio.

Property management tools for single or multi-unit operations

Use one platform for all property types. Whether you oversee one single-family home or an entire apartment community, Cloud Rental Manager scales to help you manage rentals of any size with ease.

Tenant onboarding and management tools

Streamline the entire tenant lifecycle with tools for onboarding and beyond. Track applications and move-in checklists, store tenant information securely, and manage communications to ensure a smooth, positive experience.

Streamlined lease creation and management

Draft leases and addendums in minutes using built- in templates and e-signatures. All lease documents are stored in one place, making renewals and compliance audits simple and stress-free.

Online lease applications

Speed up the leasing process with digital applications. Prospective renters can apply online through your website or portal, and their information flows directly into the system for quick screening and follow-up.

Flexible recurring charge and payment configuration

Accommodate any billing schedule or payment plan. Set up custom recurring charges (weekly, monthly, seasonal, etc.) and adjust payment settings to fit unique lease agreements without hassle.

Work order management

Never lose track of maintenance tasks. Tenants submit work requests online, you assign them to maintenance staff or vendors, and everyone stays updated as the work order moves from request to completion.

Dashboard with tenant payment compliance and status tracking

Get a real-time view of rent collection on your dashboard. Instantly see who has paid, who is overdue, and your overall collection rate so you can address issues before they escalate.

Integrated payment processing

Accept online payments directly through the platform. With integrated ACH and credit/debit card processing, rent payments are automatically recorded and deposited, simplifying your accounting and cash flow management.

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testimonials

Henry Kim, Dallas, TX

Implementing Cloud Rental Manager has transformed our property management operations. The detailed inspection reports help us maintain our properties impeccably.

Samantha Chu, San Francisco, CA

The support team at Cloud Rental Manager is incredibly helpful and always available when we need them. They truly understand the needs of property managers.

James Peterson, Miami, FL

Since switching to Cloud Rental Manager, our rental collections have never been smoother. The automated features save us so much time each month!

Lucas Bennett, New York, NY

Thanks to Cloud Rental Manager, we've significantly grown our rental business this year. The marketing tools helped us reach a wider audience and fill vacancies faster.

Maria Gomez, Phoenix, AZ

Cloud Rental Manager's user-friendly interface made it easy for our team to adapt quickly. It’s simplified every aspect of managing our rentals.